June 22nd, 2026 Release

What’s New in This Release

This release introduces major enhancements across scheduling, onboarding, reporting, and operational workflows in Exxat One. Schools and sites can now benefit from redesigned schedule management experiences, improved group schedule workflows, enhanced reporting capabilities, streamlined onboarding processes, and new tools that provide greater visibility into placement readiness, compliance, and operational performance.

Key highlights include the introduction of a unified All Schedules experience, a completely redesigned Group Schedules workflow, a new School Landing Page experience for schools, enhanced reporting across multiple modules, improved onboarding review workflows, and several usability improvements designed to reduce administrative effort and help users take action more efficiently.

Table of Contents

1. Smarter Auto-Selection for Dropdown Fields 
2. Track and Manage All Student Schedules from a Unified Experience 
3. Reimagined Group Schedule Management 
4. Standardized Schedule Cancellation Reasons 
5. Quickly Access Schedules from Approved Requests 
6. Enhanced Schedule-Level Summary Reporting 
7. Enhanced Availability Report Visibility 
8. New School Contracts Report 
9. Export School Partner Information 
10. Program Type Reporting Enhancements 
11. Student Directory with Hiring Insights Report
12. Enhanced Requirement Status Filtering in Reports 
13. Enhanced Requirement Review Workflow 
14. In-App Viewing for Requirement Templates and Samples 
15. Improved Template and Sample Document Organization

Smarter Auto-Selection for Dropdown Fields

When creating availabilities, managing requests, or working with schedules, users are often required to select values in mandatory dropdown fields even when only one valid option is available. To streamline these workflows, Exxat One now automatically selects dropdown values when only a single valid option exists.

• Automatically selects the only available value in applicable mandatory fields, including Discipline, Specialization, Location, Preceptor, Shift, and Days of Week. 
• Supports workflows across Availability Creation and Editing, Direct Slots, Review Requests, Move Requests, and Schedule management screens. 
• Dynamically updates dependent fields, such as automatically selecting a Specialization when only one option exists for the selected Discipline. 
• Preserves existing validation rules while allowing users to modify or remove auto-selected values where applicable. 

This enhancement reduces unnecessary clicks and creates a faster, more efficient experience across site-side scheduling, availability, and request workflows.

Track and Manage All Student Schedules from a Unified Experience

We're introducing a new All Schedules experience that provides sites with a unified view of student schedules across both Individual and Group placements.

Previously, tracking schedule activity often required navigating between multiple schedule views to understand placement progress, onboarding readiness, and student activity. 

The new experience serves as the central destination for schedule management, giving sites greater visibility into student readiness and schedule activity throughout the placement lifecycle.

• A new All Schedules tab brings Individual and Group schedules together in a single view, allowing sites to manage all student schedules from one centralized workspace. 
• Schedule-related dashboard widgets and summary cards now direct users to the All-Schedules experience, with the appropriate filters applied, creating a more consistent path from schedule insights to action. 
• New “Needs Attention” cards highlight schedules that require immediate follow-up, including unfilled schedules, onboarding compliance issues, and cancelled schedules. 
• The All Schedules experience now provides visibility into Schedule Status, Onboarding Status, Ongoing Activities, and Offboarding Activities for every student schedule, helping sites more easily track progress, monitor readiness, and identify required follow-up actions.
• Key status indicators provide direct navigation to the corresponding workflow, reducing the effort required to investigate schedule activity and follow up on onboarding items. 
• Enhanced search, filtering, and sorting capabilities make it easier to locate schedules, monitor placement activity, and manage larger volumes of student schedules. 
• A redesigned schedule drawer provides improved visibility into schedule details, student information, communication history, and schedule-related actions. 
• Expanded schedule context, including request information, group associations, location details, instructor information, and placement attributes, is now available directly within the scheduling workflow. 

Together, these enhancements provide a more connected scheduling experience that helps sites spend less time navigating between workflows and more time monitoring placement readiness and student progress.

Reimagined Group Schedule Management

The Group Schedules experience has been completely redesigned to provide a more scalable and efficient way to manage group placements.

This release replaces the previous nested schedule structure with a streamlined group-first experience that improves visibility, simplifies navigation, and provides quicker access to the information sites need to support students throughout their placements.

• Group schedules now use a simplified overview experience that provides a clearer view of group placements, student participation, instructor assignments, onboarding progress, and overall schedule readiness. 
• A new flat, group-first layout makes it easier to review and manage large volumes of group schedules without navigating through multiple levels of nested records. 
• Group Schedule IDs, Group Names, Group Members, slot utilization, instructor information, onboarding status, and overall schedule readiness are now surfaced more clearly within the overview experience. 
• New group-level schedule and onboarding indicators (Actionable) provide immediate visibility into student assignment progress, schedule readiness, compliance status, and outstanding actions that may require follow-up. 
• New “Needs Attention” cards help sites quickly identify groups with unfilled slots, onboarding concerns, and cancelled schedules. Selecting a card automatically filters the grid to the relevant schedules, helping users move directly from insight to action. 
• Enhanced search, filtering, sorting, and sticky-column behaviour make it easier to manage larger group schedules while maintaining visibility into critical schedule information.
• Group-level Ongoing and Offboarding statuses now provide a consolidated view of placement progress across assigned students and instructors, making it easier to monitor overall group readiness and completion of lifecycle activities. 
• A new Group Member Details Drawer serves as the central location for reviewing group schedule information, student participation, instructor details, onboarding progress, ongoing activities, offboarding activities, and schedule-related communications. 
• Sites can quickly review student and instructor status information without expanding multiple schedule records, making it easier to understand group readiness at a glance. 
• Integrated messaging is now embedded within the group workflow, providing greater visibility into communications associated with a placement. 
• Streamlined group editing workflows provide easier access to schedule updates while preserving visibility into associated students, instructors, and placement activity. 

By bringing schedule visibility, onboarding tracking, ongoing and offboarding activities, messaging, and group management into a single experience, the redesigned Group Schedules workflow provides sites with a clearer view of placement readiness while reducing the effort required to manage complex group placements.

Standardized Schedule Cancellation Reasons

We're introducing standardized cancellation reasons for Individual and Group schedules to improve consistency, reporting accuracy, and visibility into why schedules are being cancelled.

• Sites must now select a cancellation reason when cancelling a schedule. 
• Standardized site-specific reasons are available, including capacity constraints, location closures, preceptor availability issues, compliance concerns, and school-requested cancellations. 
• Users can optionally add additional context to support the selected reason. 
• Schedule status displays now include the cancellation source (Site or School) and selected reason. 
• Schedule Details include a cancellation summary showing the reason, cancellation date, and the user who cancelled the schedule. 
• Cancellation reasons are now available in filters, exports, and reports for easier tracking and analysis. 

Structured cancellation reasons help sites better understand operational challenges, improve reporting, and gain greater visibility into the factors affecting schedule availability and placement fulfilment.

Quickly Access Schedules from Approved Requests

We're making it easier to move from request approvals to schedule management by introducing a new View Schedules option within Approved Requests.

• A new View Schedules option is now available within Approved Requests. 
• Selecting View Schedules takes users directly to the new All Schedules experience. 
• The associated Request ID is automatically applied, displaying all schedules created from that request. 
• Users can modify or clear the applied Request ID filter as needed. 
• The experience supports both Individual and Group schedules, providing direct visibility into schedules associated with approved requests. 

Sites can instantly view schedules generated from an approved request, making it easier to monitor schedule creation, track placement activity, and gain visibility into the students assigned to approved slots without performing additional searches.

Enhanced Schedule-Level Summary Reporting

We've expanded the Schedule-Level Summary Report to provide additional placement and coordinator information directly within the report, making it easier to manage schedules and access key contact information.

• The report now includes Rotation Number, Semester, Program Type, and Graduation Month & Year. 
• Site users can now view Location Group Coordinator Name & Email and School Coordinator Email directly within the report. 
• Coordinator names and email addresses can now be searched, helping users quickly locate relevant schedules and contacts. 
• Program Type can now be used as a filter for more targeted reporting and analysis. 
• The new fields are available in both the report view and exported reports. 

These enhancements provide sites with greater visibility into placement, program, and coordinator information, helping simplify reporting, improve communication, and support more efficient schedule management.

Enhanced Availability Report Visibility

We've enhanced the Availability Report to provide greater visibility into availability publishing preferences, making it easier to understand who can view an availability, when it becomes visible, and how publishing is configured across different audiences.

• A new Publish Preferences column has been added to the Availability Report. 
• The report now provides a consolidated view of publishing settings across: 
  • Public 
  • All Partners 
  • Tiered Partners 
  • Consortium Schools
• Tiered publishing configurations now display a summarised view of partner categories and publishing timelines directly within the report. 
• Detailed publishing information is available on hover, including category-level publishing dates and due dates for Tiered Partner audiences. 
• Publishing statuses such as Now, Scheduled, and Not Published are surfaced more clearly for improved visibility. 
• Exported reports now include detailed publishing preference information, ensuring publishing configurations remain visible outside the platform. 

Availability publishing can vary across multiple audiences, partner categories, and publishing schedules. These enhancements provide sites with a clearer view of availability visibility and publishing timelines, making it easier to manage publishing strategies, verify audience access, and understand how availabilities are being shared across the Exxat One network.

New School Contracts Report

We're introducing a new School Contracts Report that provides sites with a centralized view of contract information across partner schools, making it easier to monitor contract coverage, track contract status, and identify agreements that may require attention.

• A new School Contracts Report is now available for site users. 
• View contract details across partner schools, including contract information, associated locations, program contacts, and contract dates. 
• Quickly identify whether contracts are active, expired, open-ended, or tied to specific locations. 
• New summary metrics at the top of the report provide an at-a-glance view of: 
  • Total Contracts 
  • Active Contracts 
  • Expired Contracts 
  • Schools Missing Contracts 
  • Site-Specific Contracts 
  • Location-Specific Contracts 
• Search, filter, and sorting options make it easier to locate and review contract records across schools and locations. 
• The report includes school contact information, making it easier to identify and connect with the appropriate school representative when contracts require renewal, follow-up, or action.

Managing contracts across multiple schools and locations can be difficult without a consolidated view. The new School Contracts Report gives sites greater visibility into contract status, coverage, and ownership, helping teams quickly identify expiring agreements, schools without active contracts, and location-specific contract relationships from a single reporting experience.

Export School Partner Information

We're introducing the ability to export School Partner information, making it easier for sites to access, review, and share partner school data outside the platform.

• School Partner lists can now be exported for offline review and reporting. 
• Exports include key school information such as: 
  • School Name 
  • Website 
  • Address and location details 
  • School Category 
  • Contract counts 
  • Alias Names 
  • Program Contact information, including names, email addresses, and phone numbers 
• Exported data provides a consolidated view of partner school relationships in a single file. 
• Contact information for multiple program contacts is included within the export, improving visibility into school partnerships and communication channels. 

Sites often need quick access to partner school information for operational planning, relationship management, outreach, and reporting purposes. This enhancement makes it easier to export and share school partner data, providing a centralised view of school details, contacts, and contract relationships whenever needed.

Program Type Reporting Enhancements

We're expanding Program Type visibility across multiple reports, making it easier to understand the academic programs associated with schedules, availabilities, onboarding activities, and slot requests.

• A new Program Type column has been added to several site reports, including: 
  • Schedule-level Summary Report 
  • Onboarding Requirement-level Detail Report 
  • Ongoing & Offboarding Activity Summary Report 
  • Onboarding Requirements & Schedule Activities Response Report 
  • Comprehensive Availability Report 
  • Comprehensive Slot Request Report 
• Program Types are now displayed alongside their associated disciplines for greater context and clarity. 
• Reports support Program Types with multiple disciplines and sub-program types, providing a more complete view of academic program information. 
• A new Program Type filter allows users to quickly narrow report results based on specific program types. 
• Program Type information is now included in report exports, ensuring consistent visibility both inside and outside the platform. 

Sites often manage placements across multiple disciplines, program types, and educational pathways. These enhancements provide clearer academic context within reporting, making it easier to analyse schedules, onboarding activity, availabilities, and requests while improving filtering, reporting, and operational planning.

Student Directory with Hiring Insights Report

We're introducing a new Talent Pipeline Report that helps sites track students with upcoming, current, or completed placements at their organization, making it easier to review student engagement, identify potential candidates, and support informed hiring decisions.

• A new Talent Pipeline Report provides a consolidated view of students who have current or completed schedules at your site. 
• Gain visibility into a student's placement history, including total schedules, completed schedules: schedule durations, locations, disciplines, specialisations, program types, preceptors, and associated schools. 
• Key hiring indicators such as Flagged for Hire, Flag for Hire Count, Hiring Remarks, and Employee Verification Status are surfaced in a single report. 
• Easily search, filter, and sort report data to identify students based on hiring readiness, academic background, placement experience, location, preceptor, and more. 
• Direct navigation to student schedules allows users to quickly review placement history and schedule details for individual students. 
• Student experience data is automatically consolidated across placements, providing a clearer view of engagement and performance at the site. 

The report helps site hiring and talent acquisition teams proactively identify and engage students as they approach graduation by providing visibility into graduation dates, placement history, and hiring indicators in a single view. By bringing student placement experience and hiring-related insights together, the Talent Pipeline Report makes it easier to identify promising candidates, track prior site experience, and support more informed hiring decisions.

Enhanced Requirement Status Filtering in Reports

We're expanding the Requirement Status filter in the Onboarding Requirement-level Detail Report to provide better visibility into requirements that are approaching expiration or have already expired.

• Two new Requirement Status filter options have been added: 
  • Expiring 
  • Expired 
• Users can now quickly identify requirements that are nearing expiration based on the platform's existing expiration logic. 
• Expired requirements can be filtered separately to help track outstanding compliance items. 
• The new statuses can be selected individually or combined with existing statuses, including: 
  • Approved 
  • Get Started 
  • In Progress 
  • Pending Review 
  • Not Approved 
• Multi-select filtering continues to work as expected, allowing users to view records matching any selected status. 
• Existing export functionality remains unchanged and respects the applied filters. 

Monitoring expiring and expired requirements is critical for maintaining compliance and preventing onboarding delays. By bringing these statuses directly into the Requirement Status filter, sites can more easily identify at-risk requirements, take timely action, and keep onboarding progress on track.

Enhanced Requirement Review Workflow

We're improving the onboarding review experience by providing greater flexibility for reviewers and clearer communication throughout the review process. Site users can now receive more accurate status updates and reviewer feedback when additional clarification is required.

• Requirements that were previously marked as Not Approved can now be moved back to Pending Review by reviewers in case there is an error.
• Reviewers can add comments when reverting a requirement to Pending Review.
• Reviewer comments are visible to site users and students/CI/schools, making it easier to understand what clarification or additional information is needed.
• Reviewers can now use the In Progress status to request additional information or clarification, with comments visible to the affected student, clinical instructor, or school user. Requirements marked as Not Approved can also be moved back to Pending Review, providing flexibility to correct review decisions when needed. Reviewers can manage requirements across the full review lifecycle, including:
  • Pending Review 
  • In Progress 
  • Approved 
  • Not Approved
• Enhanced status management helps ensure requirements remain in the correct review state throughout the onboarding process.

When additional clarification is needed, requirements no longer need to remain in a Not Approved state unnecessarily. This enhancement improves communication between reviewers and site users, reduces confusion, and helps onboarding reviews progress more smoothly.

In-App Viewing for Requirement Templates and Samples

We're improving the onboarding review experience by allowing site users to preview requirement templates and sample documents directly within Exxat One. This makes it easier to access and review supporting documents without downloading files first.

• Templates and sample documents can now be viewed directly within Exxat One for supported file types. 
• A new View option is available in addition to the existing Download option. 
• Supported files open within the platform for faster review and reference. 
• Unsupported file types display a preview-unavailable message and can still be downloaded. 
• Download functionality remains available for all documents. 
• The latest uploaded template or sample is automatically displayed when reopening the document. 

Site users frequently reference templates and sample documents during onboarding reviews. In-app document viewing provides a more efficient review experience, reduces file downloads, and helps reviewers access information more quickly while completing onboarding workflows.

Improved Template and Sample Document Organization

We're enhancing the onboarding review experience by organising template and sample documents into separate sections. This provides greater visibility into requirement resources and makes it easier to distinguish between required templates and example documents.

• Templates and Samples are now displayed under separate headers within onboarding requirements. 
• Template documents appear in a dedicated Templates section. 
• Sample documents appear in a dedicated Samples section. 
• Existing View and Download functionality remain unchanged. 
• Sections are displayed only when relevant documents exist: 
  • The Templates section is hidden when no templates are available. 
  • The Samples section is hidden when no samples are available. 

Previously, templates and samples were grouped together, making it difficult to distinguish between required documents and reference materials. This enhancement improves document organization, reduces confusion during onboarding reviews, and helps site users access the information they need more efficiently.