Overview – Jobs Module

The Jobs Module enables clinical sites to create, manage, and track job opportunities directly within Exxat One. This feature extends the clinical education network into structured hiring, allowing sites to connect with verified, early-career healthcare talent in a centralised platform.

With the Jobs Module, sites can:

Create job postings using AI-assisted tools or manual workflows
Manage job lifecycle statuses (Draft, Active, Paused, Closed, Archived)
Edit and update postings at any time
Track engagement metrics such as views and clicks
Clone jobs to streamline repeat hiring

The module supports two types of job workflows:

Exxat-Managed Jobs, where sites create and manage jobs directly within Exxat
ATS-Integrated Jobs, where organisations can request integration to synchronise jobs from their Applicant Tracking System (ATS)

AI capabilities are embedded within the job creation experience to help improve job descriptions, clarify responsibilities, and enhance benefits presentation.

Create or Import a Job

When you navigate to Jobs from the left menu, you will land on the Jobs getting started page.

This is the starting point for creating a new job.

From this page, you can create your first job using one of the available options:

Use the AI Job Builder
Create the job manually
Request ATS Integration

Note: Bulk job posting is supported through the Exxat Support team. Sites must download the prescribed bulk import template and share the filled template with the Support team for processing. Submitted files will be validated and imported in Draft status, allowing sites to review, edit, and publish the jobs after verification.

The Exxat Jobs Template (.xlsx file) is attached at the bottom of this article. Scroll to the end of the page to locate the attachment and click Download to access the file.

Roles & Access to the Jobs Module

Access to the Jobs module is role-based.

Currently:

Site Admin – Has access by default
Location Coordinators – Do not have access
Discipline Coordinators – Do not have access

If additional users require access to the Jobs module, you can request a custom Jobs Admin role assignment.

To enable access for additional users, please contact the ExxatOne Team for assistance.

Use the AI Job Builder

The AI Job Builder allows you to generate a structured job post quickly.

You can:

Describe the job in your own words
Upload a Job Description (JD) file
Paste a JD directly
Add a public job link
Enter a simple role prompt (for example: “Entry-level Physical Therapist”)

After entering the information:

Click Generate
The system creates a structured job draft
Review and edit the generated content before saving or posting

This option is useful if you already have job content prepared or want AI assistance in drafting the post.

Create the Job Manually

If you prefer to enter all details yourself, click Create Manually.

This opens the full job creation form.

Guidance

Helpful guidance is displayed on the left to assist you in completing each section.

As you move between different sections of the form, the guidance updates automatically to provide relevant tips.

Job Overview

Give your job a clear, descriptive title (e.g., 'Physical Therapist - Orthopaedics')
Select the employment type that best fits this role (Full-time, Part-time, Contract, etc.)
Specify the exact location where the therapist will work
Include the facility name if it helps attract the right candidates

Compensation

Use a salary range instead of a fixed amount to attract a broader candidate pool
Select the correct pay type (annual, hourly, per diem, contract)
Align compensation with local market rates
Jobs that include salary ranges can receive up to 30% more applications

Job Description

Clearly outline the key responsibilities and daily tasks
Highlight what makes this position unique or exciting
Be specific about required qualifications and credentials
Use the AI editor to refine and improve your description

Benefits & Perks

List all benefits, including health insurance, PTO, retirement plans, and any sign-on bonuses
Highlight shift differentials, relocation assistance, tuition reimbursement, and student loan support (if applicable)
Include role-specific benefits such as professional development support and continuing education opportunities
Use the AI enhancement to make the benefits more appealing

Job Creation Form

The job creation page is divided into sections to guide you step by step.

Job Title

Enter a clear and specific position title.

Employment Type

Select one of the following:

Full-Time
Part-Time
Contract
Per Diem

Location

Provide:

Address Line
City
State
ZIP Code

This determines where the job is based.

Compensation

You can configure compensation in two ways:

Range – Enter the minimum and maximum salary
Fixed Amount – Enter a single value

You can also select the pay frequency:

Yearly
Monthly
Weekly
Daily
Hourly

Providing clear compensation details helps attract qualified applicants.

Discipline

Select the relevant healthcare speciality for the role.

Job Description

Use this section to describe:

Key responsibilities
Required qualifications
Skills and experience
Work schedule
Role expectations
EMR/EHR tools usage

The editor supports basic formatting options such as:

Headings
Bold, Italic, Underline
Hyperlinks
Bullet lists
Numbered lists

To improve your description using AI:

Click AI Enhance
A small pop-up appears
Enter instructions (for example: “Make this more engaging for experienced candidates”)
Click Enhance

The system updates the content based on your prompt.

Benefits & Perks

Use this section to highlight benefits such as:

Health insurance
Retirement plans
PTO
Tuition reimbursement
Loan Reimbursement
Professional development support/mentorship
Other applicable perks

You can also use AI Enhance to generate or refine this section.

Additional Documents

Control which documents applicants must submit with their application.

You can toggle:

Resume/CV (typically required)
Cover Letter
Portfolio/Certifications

Enable only the documents necessary for your hiring process.

Application Questions

Application Questions allow you to screen candidates during submission.

When candidates apply, they are prompted to answer these questions.

You can:

Use suggested questions
Add custom questions
Enhance questions using AI

You can also use AI Enhance to generate or refine this section.

Saving or Posting the Job

At the top right of the page, you can:

Click Save as Draft to save the job without publishing
Click Post Job to make it live immediately

Draft jobs can be edited and published later.

Request ATS Integration

If your organisation uses an external Applicant Tracking System (ATS), you can request integration directly from the job Landing page.

To begin:

Click ATS Integration.
The Exxat <> ATS Integration Request form will open.
Complete the required fields and submit the form.

ATS Integration Form

Core Use Cases (ATS Integration):

1. Job Data Access

Ability to retrieve active job postings along with essential metadata, including but not limited to:

Job title
Job description
Location(s)
Specialty/discipline
Employment type
Job status (open/closed)
Apply URL

2. Job Update & Sync Mechanism

A reliable way to keep job postings current when roles are:

Updated
Closed
Removed

3. Apply Flow

Candidates are redirected to the ATS-hosted application experience
Exxat does not handle application submission or applicant data storage

After You Submit the Form

Once submitted:

Exxat team will review the request and contact the POC with the next steps
Post evaluation and feasibility check, Exxat team, in coherence with ATS vendor and Site partner, will confirm on the integration process.
Exxat completes field mapping, testing, and activates the job sync.

Managing Jobs from the Jobs List

After you create at least one job, you will land on the Jobs page, where all job postings are displayed in a structured List view.

This page allows you to:

Track job status
Monitor performance (views, clicks, applications)
Filter and search jobs
Take actions such as edit, pause, close, archive, or restore

Summary Counts

At the top of the Jobs page, you will see summary cards that provide a quick overview of your job activity and application status.

These include:

Total Active Jobs – The number of jobs currently open and accepting applications
Total Applications – The total number of applications received across all jobs
Applications to Be Reviewed – Applications that are pending review
Applications Under Review – Applications that are currently being evaluated

These summary counts help you quickly assess job performance and stay informed about application progress at a glance.

Navigating by Job Status

Below the banner, jobs are organised into status tabs:

All Jobs
Draft
Active
Paused
Closed
Archived

Each tab displays a count indicating the number of jobs under that status.

Click a tab to view only jobs in that category.

Searching and Filtering Jobs

The Jobs List provides multiple ways to refine results.

Search Bar

Use the search field to search by:

Job ID
Job Title
Location

You must enter at least three characters to initiate a search.

Filters

You can further refine the List using filters:

Discipline

Select one or more disciplines to filter jobs accordingly.

Job Type

Filter by:

Full-Time
Part-Time
Contract
Per Diem

Status

Filter by:

Draft
Active
Paused
Closed
Archived

Posted On

Filter jobs by:

Last 7 Days
Last 30 Days
Last 60 Days
Custom Date Range

After applying filters, the List updates automatically.

Customising the List Layout

You can customise how information appears in the List.

Click the Configure Columns icon to:

Drag and rearrange columns into your preferred order, or use the upward and downward arrows to adjust their position.
Freeze a column to the left, right, or fixed.
Show or hide columns (visibility toggle)

After making changes, click Save to apply your preferred layout.

In addition to the Configure Columns option, certain actions can be performed directly on the List itself.

You can:

Drag and drop column headers directly to reorder them
Click on any column header to sort the data

When sorting:

The default state shows a double-headed arrow (no sorting applied).
Clicking once sorts the column in ascending order.
Clicking twice sorts it in descending order.
Clicking a third time resets it back to the default (unsorted) state.

These options allow you to quickly adjust how job data is displayed without opening the configuration panel.

Understanding List Columns

The List may include the following columns:

Title
Job Type
Location
Discipline
Status
Posted On
Views
Clicks
Applied
Last Updated
Actions

At the bottom of the page, you will find:

Rows per page selector
Pagination controls

These allow you to manage how many jobs are displayed at once.

Using the Actions Menu

Each job includes an Actions (⋮) menu on the right side.

Available actions depend on the job’s status.

Below is an overview of what actions are typically available.