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FAQs - Jobs

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1. What is included in the February 24 release?

The February 24 release enables:

  • Job creation (AI, manual, clone)
  • Job lifecycle management (Draft, Active, On Hold, Closed, Archived)
  • Job editing and updates
  • Basic engagement metrics (views and clicks)
  • ATS integration request capability

Student applications, candidate insights, and advanced hiring features will be enabled in the April release.

 

2. Who can access the Jobs module?

By default, Site Admins have access to the Jobs module.

Location Coordinators and Discipline Coordinators do not have access unless a custom Jobs Admin role is assigned.

To request a Jobs Admin role, please reach out to the Exxat Support Team.

Multiple users with the appropriate role (Site Admin or Jobs Admin) can manage the same job.

 

3. How does ATS integration work?

If your organization uses an external Applicant Tracking System (ATS), you can request integration by submitting the ATS Integration Request form.

The process typically includes the following steps:

  1. Submit the ATS Integration Request form and provide:
    • Primary point of contact details (Name, Email, Phone)
    • ATS vendor name
    • Estimated job posting volume
  2. Exxat reviews the request and contacts the provided point of contact with the next steps.
  3. After evaluating the request and confirming technical feasibility, Exxat coordinates with the ATS vendor and the site partner to finalize the integration approach.
  4. Exxat completes field mapping, testing, and activates job synchronization, allowing job postings from the ATS to sync to the Exxat job board.

 

4. What are the core use cases of the ATS integration?

Job Data Access

Exxat can retrieve active job postings along with key metadata, including:

  • Job title
  • Job description
  • Location(s)
  • Specialty or discipline
  • Employment type
  • Job status (open or closed)
  • Apply URL

Job Update & Sync Mechanism

The integration keeps job postings current when roles are:

  • Updated
  • Closed
  • Removed

Apply Flow

Candidates are redirected to the ATS-hosted application experience to complete their application.

Exxat does not handle application submissions or store applicant data.

 

5. How does AI help in the Jobs module?

AI assists with:

  • Generating or enhancing job descriptions
  • Improving clarity and structure
  • Suggesting improvements for better engagement

Starting April 2026, AI-powered candidate recommendations and hiring insights will also be available.

 

6. What are the best practices for creating an effective job post?

To attract the right candidates and improve application rates, ensure that your job post is clear, detailed, and transparent.

  • Use a specific and descriptive job title (e.g., Physical Therapist – Orthopaedics).
  • Select the correct employment type and provide the exact work location.
  • Include the facility name if relevant.

Whenever possible, provide a salary range instead of a fixed amount, as roles with salary ranges tend to receive more applications. Ensure compensation aligns with market rates.

Clearly outline:

  • Responsibilities
  • Required qualifications
  • Tools or systems used

Highlight what makes the role unique.

List benefits explicitly, such as:

  • Health insurance
  • PTO
  • 401(k)
  • Loan repayment
  • Mentorship
  • Relocation assistance
  • Professional development support

You can also use AI enhancement tools to improve clarity and presentation.

 

7. Can I upload multiple jobs at once?

Yes. Bulk job posting is supported through a template-based import process.

You must complete the prescribed bulk import template and share it with the Exxat Support Team for processing.

Once validated, the jobs will be imported in Draft status, allowing you to review, edit, and publish them as needed.

Note: The Exxat Jobs Template (.xlsx file) is attached at the bottom of this article. Scroll to the end of the page to locate the attachment and click Download to access the file.

 

8. How can I manage a job after it is published?

After publishing, you can continue to manage the job throughout its lifecycle using status controls and edit options.

You can:

  • Edit job details at any time
  • Move the job to On Hold to temporarily pause visibility
  • Close the job once hiring is complete
  • Reopen a closed job if needed
  • Archive the job for record keeping
  • Clone the job to reuse it for another opening

All changes are applied immediately upon saving. Job status determines whether the posting is visible to students.

 

9. When will students be able to see and apply to jobs?

Jobs created starting February 24, 2026 will become visible to students in April 2026.

From that point onward, students will be able to view and apply to active job postings.

 

10. Can I edit a job after publishing it?

Yes. You can edit a job at any time. Changes are applied immediately after saving.

 

11. Can I temporarily pause a job without closing it?

Yes. You can move a job to On Hold. This temporarily hides the job from students without permanently closing it.

 

12. Can I change a job from Closed back to Active?

Yes. Closed jobs can be reopened and moved back to Active status.

 

13. Can I duplicate a job for another location?

Yes. You can use the Clone option to copy an existing job and update the location, compensation, or other details before publishing.

 

14. Can I restrict a job to a specific school or group of students?

No. Jobs are published publicly to all students once student access is enabled.

 

15. Can I control when a job becomes visible to students?

Student visibility begins in April 2026.

After that date, jobs in Active status will be visible to students immediately upon publishing.

 

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